Where can I get an application for Ground Space on Regatta Day?
You can find a printable application on our website!
Where do I submit my application?
Applications can be submitted in person at the Quidi Vidi Boathouse, 10 Clancey Drive (e-mail for hours of operation), or via e-mail at vendors@stjohnsregatta. Payment is not required with application submission!
How much does it cost for Ground Space?
Space is priced by location around the pond and the amount of space required. You can see a price listing above and on our application form. The Committee charges based on frontage requested in 5 foot increments starting at 10 feet.
When will I know if my application has been accepted?
All applications are accepted, however you may not always receive your requested location. Availability of preferred locations is only known closer to Regatta Day, so feel free to check with our staff closer to the Regatta’s date for the exact location.
How can I pay for my space?
We only accept electronic money transfer (to [email protected]) or cheque made payable to the Royal St. John’s Regatta Committee. Non-certified cheques will not be accepted after the Wednesday two weeks prior to Regatta Day. Upon payment you shall receive a receipt as well as a permit for your space which you must display on Regatta Day.
If we have paid and then cannot set up on Regatta Day can we get a refund?
The Committee will provide refunds if you notify us of a cancellation before JULY 28, 2023, the Friday before Regatta Day. After that there will be no refunds.
Does the Regatta Committee provide booths?
The Royal St. John’s Regatta Committee does not provide booths, tables, etc. Your payment covers your space and permit for for Regatta Day.
Will I receive a parking permit with my Ground Space purchase?
Unfortunately due to parking restrictions the Committee cannot provide parking permits. We suggest you bring down anything you need the day before the Regatta or in the early morning of Regatta Day prior to the city closing the streets around the lake. The blockades usually start around 8:00 A.M. and are entirely controlled by city!
Where is my Ground Space located?
Concessionaires, in good standing with the Committee, are allocated their previous years space for the current year. New applicants are placed in either Section 1 or 2, trailers, food trucks etc are placed in Section 12.
Exact locations will be mapped the Sunday morning before Regatta Day. Paid applicants will find a stake with their name placed in the location for their booth. We suggest you come down and take a look at your space and let us know of any questions or concerns. Set up in the direction of the arrow on the top of the stake.
When can I set up my booth?
You are allowed to start setting up the Sunday before Regatta Day. However you are reminded we do not provide any security on the grounds so please use your own discretion.
When can I start selling?
Provided you’ve paid the Regatta Eve fee, you can begin sales the day before Regatta Day. In fact it has become somewhat of a tradition for many people to take a walk around the lake on Regatta Eve, so the crowds are quite large!
What can I sell or do in my booth?
There are six types of concessions at the Regatta:
Games of Chance – Reserved for Registered Charities only
Games of Skill – Anyone can set up
Food – All different types
Amusement Rides – From wheels to bouncy castles to ponies
Information – Companies providing information
Services – Face painting, rest stops, water.
If you are unsure about what you want to do in your booth contact the Ground Space staff at [email protected]
We are a Registered Charity planning to operate a Game of Chance, are there any special requirements?
Yes there are two requirements:
The Committee will not sell you your GroundSpace without your Lottery License from the Lottery Licensing Board – please bring it along when you pay.
On Regatta Day you must display, in a prominent location, your Lottery License. Lottery Board Inspectors and the RNC will be inspecting Games of Chance. Unfortunately some charities have not been able to operate on Regatta Day until they displayed their license.
Can we give out cash prizes?
No cash prizes. They are reserved for the Regatta Committees Cash Wheels.
Can we operate a generator?
Yes, generators are allowed as long as they are small in size, muffled and in a safe location behind your booth. If you are unsure of the size and location please contact our Ground Space staff.
We plan to operate a food concession, are there any restrictions?
Yes, there are the standard food safety restrictions and requirements that restaurants, etc. operate under. Food safety inspectors may be on site.
The Fire Department will also be on site to inspect propane storage, fryer and BBQ set up.
Do we have to clean the litter up around our booth?
Yes, we ask your co-operation in supplying litter bins around your booth. That said, we realize the crowds make litter difficult to clean up. We ask for any assistance you can provide.
When do I have to pack up and leave?
The city decides when grounds have to be cleared, in the past generally after 10:00 P.M. on Regatta Night. However this decision is made by the city not the Committee and varies each year. Any materials left over night will be removed by the city’s cleanup crew.
How many people attend the Regatta each year?
Approximately 50,000 people visit the lake on Regatta Day.
How do we know if it the Regatta is going ahead?
The committee makes a decision at 6:00 am Regatta morning, which will be announced on radio as well as on our website, facebook and twitter.
What if the Regatta does not go ahead on Wednesday?
The Committee will meet every following morning until the weather and wind allow us to hold the Regatta. You will have to judge yourselves accordingly on what you leave around the lake on the days that are canceled.