FAQ for Vendors
You can find a printable application on the Vendor Fees & Application page.
Applications can be submitted in person at the Quidi Vidi Boathouse, 10 Clancey Drive (e-mail for hours of operation), or via e-mail at [email protected]. Payment is not required with application submission!
Space is priced by location around the pond and the amount of space required. You can see a price listing above and on our application form. The Committee charges based on frontage requested in 5 foot increments starting at 10 feet.
All applications are accepted, however you may not always receive your requested location. Availability of preferred locations is only known closer to Regatta Day, so feel free to check with our staff closer to the Regatta’s date for the exact location.
We only accept electronic money transfer (to [email protected]) or cheque made payable to the Royal St. John’s Regatta Committee. Non-certified cheques will not be accepted after the Wednesday two weeks prior to Regatta Day. Upon payment you shall receive a receipt as well as a permit for your space which you must display on Regatta Day.
The Committee will provide refunds if you notify us of a cancellation before July 28, 2024, the Friday before Regatta Day. After that there will be no refunds.
The Royal St. John’s Regatta Committee does not provide booths, tables, etc. Your payment covers your space and permit for Regatta Day.
Unfortunately due to parking restrictions the Committee cannot provide parking permits. We suggest you bring down anything you need the day before the Regatta or in the early morning of Regatta Day prior to the city closing the streets around the lake. The blockades usually start around 8:00 A.M. and are entirely controlled by the city.
Concessionaires, in good standing with the Committee, are allocated their previous years space for the current year. New applicants are placed in either Section 1 or 2, trailers, food trucks etc are placed in Section 12.
Exact locations will be mapped the Sunday morning before Regatta Day. Paid applicants will find a stake with their name placed in the location for their booth. We suggest you come down and take a look at your space and let us know of any questions or concerns. Set up in the direction of the arrow on the top of the stake.
You are allowed to start setting up the Sunday before Regatta Day. However you are reminded we do not provide any security on the grounds so please use your own discretion.
Provided you’ve paid the Regatta Eve fee, you can begin sales the day before Regatta Day. In fact it has become somewhat of a tradition for many people to take a walk around the lake on Regatta Eve, so the crowds are quite large!
There are six types of concessions at the Regatta:
- Games of Chance – Reserved for Registered Charities only
- Games of Skill – Anyone can set up
- Food – All different types
- Amusement Rides – From wheels to bouncy castles to ponies
- Information – Companies providing information
- Services – Face painting, rest stops, water.
If you are unsure about what you want to do in your booth contact the Ground Space staff at [email protected].
Yes there are two requirements:
- The Committee will not sell you your Ground Space without your Lottery License from the Lottery Licensing Board – please bring it along when you pay.
- On Regatta Day you must display, in a prominent location, your Lottery License. Lottery Board Inspectors and the RNC will be inspecting Games of Chance. Unfortunately some charities have not been able to operate on Regatta Day until they displayed their license.
No cash prizes. They are reserved for the Regatta Committees Cash Wheels.
Yes, generators are allowed as long as they are small in size, muffled and in a safe location behind your booth. If you are unsure of the size and location please contact our Ground Space staff.
Yes, there are the standard food safety restrictions and requirements that restaurants, etc. operate under. Food safety inspectors may be on site.
The Fire Department will also be on site to inspect propane storage, fryer and BBQ set up.
Yes, we ask for your cooperation in supplying litter bins around your booth. That said, we realize the crowds make litter difficult to clean up. We ask for any assistance you can provide.
The city decides when grounds have to be cleared, in the past generally after 10:00 P.M. on Regatta Night. However this decision is made by the city not the Committee and varies each year. Any materials left overnight will be removed by the city’s cleanup crew.
Approximately 50,000 people visit the lake on Regatta Day.
The committee makes a decision at 6:00 am Regatta morning, which will be announced on radio as well as on our website, facebook and twitter.
The Committee will meet every following morning until the weather and wind allow us to hold the Regatta. You will have to judge yourselves accordingly on what you leave around the lake on the days that are cancelled.
